Overview
Job description
Manage the day-to-day office tasks of the Managing Director
Maintain accurate calendars with an understanding of prioritizing important deliverables
Participate in highly confidential meetings and provide accurate records, transcribe and distribute minutes of meeting.
Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
Collaborate with other team members to organize various corporate events. Manage and maintain executives’ schedules, appointments, and travel arrangements.
Act as a liaison for the Managing Director for internal and external inquiries
Help to improve efficiency of current duties of sales back office, lean management.
Conduct research, collect, and analyze data to prepare reports and documents for Managing Director
Prepare monthly expense reports for Managing Director
Reconcile pre-approve monthly Visa corporate card of Managing Director
Monitor, screen, respond to and distribute incoming communications
Interdependencies/Interfaces
Highly organized work style with excellent interpersonal skills
An energetic personality with can do attitude
Extraordinary ability to multitask, organizational planning skills
Highly accountable with excellent professional work ethics & high-level integrity
Preferred a self-initiative and adaptability personality
Competencies and Experiences
Minimum 5-8 years in administrative/executive support roles with increasing responsibilities
A Bachelor’s degree or Master with major in Finance, Accounting, or Human Resources Management would be an advantage
Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
Excellent writing, proof reading and editing skills
Ability to maintain confidentiality surrounding company materials and information
High english communication skills, judgment and decision-making ability
Proficiency in MS Office Suite and Outlook (especially Excel analysis, Word and Power point)
A matured personality who willing to travel (moderate), good understanding of local and international travels who also experienced local & abroad travel